A legal entity buys hosting the same way an individual does, but accounting needs an invoice with company details, not just a card payment receipt. Here is what to enter at checkout and which documents you get after payment.
When you need an invoice for a legal entity
An invoice with company details is needed when an organization pays from its bank account rather than an employee paying with a personal card. This applies to VDS/VPS, dedicated servers, shared hosting, and domains alike — the type of service does not change the process.
If you already paid as an individual and then realized you need a company invoice, ask support whether the document for that payment can be reissued with new details — in general this depends on whether the accounting period for that payment is already closed.
Which company details you will need
The order form in the client area asks for a standard set of payer data. Prepare it in advance so you do not have to edit the invoice after it is issued.
| Field | What to enter |
|---|---|
| Legal name | Full company name exactly as in the registration documents |
| Registration/tax number | Company registration number, tax ID, or VAT ID, depending on the country of registration |
| Legal address | Address as listed in the incorporation documents |
| Contact person and e-mail | Who receives invoices and renewal notifications |
| Bank details | Needed only if payment is made by bank transfer rather than by card |
The exact set of form fields can differ from country to country, so check the final list directly in the client area on the order page.
How to place an order on behalf of a company
When registering an account or placing an order, choose the "Organization" client type and fill in the details once — they will be applied to every following invoice on that account. If the company data changes, for example the legal address, update it in the profile before the next renewal invoice is issued.
- Check the spelling of the company name — fixing it after an invoice is issued and paid is harder than before payment.
- Make sure the e-mail used for invoices belongs to accounting, not only to a technical contact.
- Keep a copy of the details you entered — useful when reconciling with your accountant.
Which documents you receive after payment
After payment, the client area gives you an invoice with both parties' details and a list of paid services. The process of getting it is described in how to get an invoice for hosting. In addition, the provider may issue a completion certificate or its local equivalent — ask support about the frequency and format of that document for your country.
A separate question is VAT on the invoice: it depends on the company's country of registration and its taxpayer status. That topic is covered in taxes when paying for hosting.
What to check before handing the invoice to accounting
Before passing the document to your accountant, verify five points: the company name and registration number match the incorporation documents, the amount and currency match what was charged, the service period is correct, VAT is present on the invoice where it should be, and absent where it should not. All conditions on which the provider issues documents are fixed in the public offer agreement — if the invoice looks inconsistent, that agreement is the reference.
Checklist for accounting
- Company details are entered in the client area profile before the order is placed.
- The invoice e-mail points to accounting, not only to a technical administrator.
- The invoice is received and its data is reconciled with the payment and the offer agreement.
- The VAT and taxpayer status question is resolved before the invoice goes into the books.